Teaching Online at UTAS

Have something you don’t want students to see just yet? There are ways to hide content from all students – the easiest is to set the content to ‘Draft’ mode. This document covers how to do this with modules/folders and individual files.

Head to the ‘Content’ area in MyLO where you can see the list of the folders/modules on the left, and their content on the right.

You can set a module (folder) to draft and hide all of the items within. 

* Select the Module/Folder on the Left.

* On the right go to the top/right area and choose ‘Draft’ from the menu as circled in the screenshot.

You can set an individual item (like a file) to ‘draft’ also:

* Select the module/folder this item is contained within on the left, so that you can see the link to this item on the right.

* Click the triangle menu to the right of the item and choose ‘Edit Properties in Place’.

* Now you can select ‘Draft’ from the menu to the right of the item.

To make any item visible again click the ‘Draft’ option and choose ‘Published’. 

Bulk Edit allows you to see the option for ‘draft/published’ for multiple files at once. 

* Click the containing folder/module on the left (ie, the folder/module that contains all the items you wish to make draft/published). In this example I select the Learning Hub, although I want the folder ‘Learning Hub’ itself to still be visible but hide content within.

* On the right, at the top there should be a ‘Bulk Edit’ button. Click this button.

* Now option to make ‘Draft’ or ‘Published’ appears for each folder in the list. Select ‘Draft/Published’ as required for things you want hidden and then click ‘Done Editing’ back at the top of the page.

You can go back to ‘Bulk Edit’ to switch items to ‘Published’ as well, though once set to ‘draft’ the option stays visible on the page and you can click this option to switch to ‘Published’ at any time.

You can alternatively add a start date to folders/modules and files, if you do this you don’t need to also switch to ‘draft’ mode as the item will be hidden until that date is reached.

* Click the containing folder on the left.

* Click the ‘Add Dates and Restrictions’ option on the right OR choose ‘Edit Properties’ if it’s a file.

* Click ‘Add Start Date’ and choose a ‘Start’ date/time and click ‘Update’. You don’t need to set ‘due date’ or ‘end date’ unless you also want to use those options.

To edit any date you choose just click on it again, or click the [X] next to the date to remove it.

(Note: Other staff in your unit will always see items set to ‘draft’ or with dates and other restrictions set)