Teaching Online at UTAS

HOW TO SET UP A SURVEY & REPORT

Select Assessment then Surveys, from the toolbar.

Click on the New Survey button.

Give your Survey a Name.

If you plan to use a lot of Surveys, using Categories will help you stay organised and quickly recognise the surveys you are interested in. If you wish to use Categories, you can assign an existing Category by clicking on the drop down arrow. Alternatively, click the Add Category button to add a new Category.

Leave the Feedback checkbox unchecked.

Finally, you will need to choose whether to make the results of the Survey anonymous. If you don’t plan to release the results of your survey, generally you can leave the Make results anonymous option unchecked. However, if you plan to use the survey results for research purposes OR you plan to release the results to students, you may wish to check the Make results anonymous option. IMPORTANT: You cannot change the Anonymous option once the survey has been created.

Surveys are similar to Quizzes. They allow students to answer a series of questions, and submit their responses. Likert Scale questions can also be included. Surveys are not assessable, however, the reporting functionality can make surveys very useful for a range of purposes.

You can now start to add questions by clicking on the Add/Edit Questions button. There are a range of question types to choose from. Each question is set up in a slightly different way. A description of each question type, and video instructions showing how to set them up, can be found at http://blogs.utas.edu.au/teaching-attsbe/2014/10/14/quiz-andsurvey-question-types-inmylo/ Alternatively, go to blogs.utas.edu.au/teachingat-tsbe and search for ‘surveys’. You can return to add questions later if you wish to.

Scroll down until you see the Submission Message option. This is the message that a student will see when they submit their survey. If you do not wish to use the default message (seen below the text field), enter your own message into the text field.

Click the Save button to save the work you have done so far.

Now click on the Restrictions tab. To make the survey visible to students, you will need to change the Status to Active by clicking on the drop down arrow and selecting the Active option. You can come back and do this later, if you like. You may also wish to specify a start and/or end date for the survey.

REMEMBER: Only the options you have checked will be activated, so if I wanted to close the survey on the End Date shown in the picture, I would need to check the Has End Date option.

You will now need to choose how many times each student can interact with the survey. Unlimited means that a student can submit the survey as many times as they like until the close date. This is not an ideal option when a survey is anonymous, as you won’t know how representative your sample is. Single attempt that is editable is good for surveys that you expect a student might need to complete over a period of time. They can return to the survey at any time to edit their attempt, until the close date. Limited allows you to choose the number of attempts (e.g. 1) that a student can make at the survey.

Now click on the Reports Setup tab. Click on the Add Report button.

Give your report a Name. You will need to choose a Report Type. A Summary Report summarises all the answers to each survey question. It is a useful report to produce to give students an overview of class opinions. You can choose to show the aggregated data (visible in tables), the free text responses, or both. You may be more interested in Individual Attempts as a teacher. This option allows you to see each student’s response to every question. You can also choose Release dates. Immediately is generally the default option.

You will need to select which roles the report will be available to by checking the box next to the relevant roles. For a survey that is for teacher use only, choose Lecturer and Tutor (if you want your tutors to see the results). If you plan to release the results to students, check the Student option.

Scroll to the bottom of the page and click the Save button to save your work.

To learn how to use the report once the survey has run – view these instructions.